ALF Funding Policies

General

  • Grant applications will be considered by the Board of Directors of the Foundation only at regularly scheduled Board meetings. Meeting dates and application deadlines are available on the home page of the Foundation web site or by calling the Foundation office.
  • To be funded, the program or project must fall within the Alberta Law Foundation objects as interpreted by the Foundation's Board of Directors.
  • The applicant must be a non-profit organization incorporated or organized with a board of directors or equivalent supervisory body.

What ALF Does not fund

  • Grants will not be made to an individual, government department or for the support of a commercial venture.
  • Funds are not available for fellowships, sabbatical leave support, endowments, building funds, sponsorships, gifts or donations.
  • Grants will not be made to provide professional development activities, for political lobbies, meals, beverages or hospitality expenses, or the cost of sending delegates to conferences.
  • Funds are not available for the purchase of real estate or the purchase or lease of vehicles.
  • The Foundation expects that major publications will be self-supporting with respect to direct costs such as printing and distribution.

Financial

  • All grants are made subject to the availability of funds.
  • Grant funds and related expenditures must be segregated in the accounts of the grant recipient.
  • Any unexpended funds at the end of the program or project must be returned to the Foundation.
  • As a condition of funding, organizations may be required to provide audited financial reports for all program or project grants. The Foundation may also require an applicant to provide a copy of the auditor's "management letter" and the applicant's response thereto.
  • All internally prepared or review level engagement reports require the signature of two senior officers of the organization that are familiar with that program or project.
  • The Foundation reserves the right to have a grantee’s books and records audited in whole or in part by an independent auditor to verify expenditures of Foundation grant funds claimed by the grantee to have been made in accordance with a program or project grant budget approved by the Foundation.

Reporting

  • Grant recipients are required to provide to the Foundation a narrative and financial report at least every six months during the grant, and year end financial statements. The financial report must include a reconciliation of actual revenue and expenses compared to the budget approved by the Foundation for the program or project at the time of the grant, which will permit a reconciliation of the Foundation grant to the year end financial statements. See ALF Bulletin 2016-1 for more information about grant reporting.
  • Failure to provide timely narrative and financial reports may affect the grant recipient’s continued or future funding opportunities and may result in suspension of grant installment payments.
  • Grant recipients are expected to acknowledge funding from the Foundation on all printed material created with grant funding and at other reasonable opportunities.
  • Material created with grant funds must be made available to the public. Copies of materials created with funding from the Foundation must be provided free of charge to select law libraries and other legal resource centres designated by the Foundation. Materials created with funding from the Foundation may otherwise be sold on a nominal or cost recovery basis only.
  • Grantees must advise the Foundation on a timely basis of the absence of any key employee, for any reason. In the absence of alternative arrangements approved by the Foundation, the Foundation would expect to adjust funding downward accordingly. The Foundation is effectively contracting for the delivery of specified activities with outcomes that are expected to meet our legislated objectives, and not funding a particular position or employee. The absence of a key employee is presumed to impact negatively on the level of activities and outcomes, and reduced capacity should require less Foundation funding. To the extent that grantees can make immediate alternate arrangements for the delivery of those activities and outcomes, then the revised plan must be reviewed with Foundation staff as soon as possible and approved by the Foundation.
  • Applicants accepting a grant from the Foundation may be required to acknowledge their agreement to specific terms and conditions of the grant prior to receiving funding.


(Page last updated May 3, 2017 (JK))